Fee Refund Policy

POLICY GUIDELINES FOR REFUND OF SECURITY DEPOSIT

G-70: POLICY GUIDELINES FOR REFUND OF SECURITY DEPOSIT

(Amity University Kolkata, with an objective to describe the procedure for refund of security deposit, hereby notifies these Guidelines).

Short Title, Application and Commencement

• These Guidelines may be called Amity University Kolkata (Refund of Security Deposit)
• These Guidelines shall apply to all the students of Amity University Kolkata.

Objective

• The objective of these Guidelines is to describe the procedure for refund of security

3.0 Preamble

All students (UG / PG / Doctoral Programmes) are required to pay security deposit along with 1st semester fee as per the admission letter. The students are also required to pay the hostel security deposit if seeking hostel accommodation.

Procedure

• At the request of the student, the security deposit will be refunded less any outstanding charges on their account at the end of a student’s studies at the University. Graduating students will have their security deposit refunded after

The security deposit is refundable under following conditions:-

1. Student has not joined the programme
2. Student has withdrawn from the programme

• Student has passed out from the programme

Hostel Security Depositis refundable under following conditions:

1. Withdrawn from hostel
2. Incase hostel accommodation not allotted for the next year

• Completion of the programme

• Student/s who wants to withdraw from programme should email a Security Deposit Refund Request to the Office of HOD/HOI. The email should include their details of name, enrollment number, programme, current permanent home mailing address and details of his/her bank

• The security deposit is refunded only after deductions are made by the University on account of any Damage that may have be occurred provided that the student has no other financial obligations to the

Guidelines for security refund on completion of programme are as under:

1. The student will be required to fill up ‘Security Deposit Claim Form’ available online on

Category I

• Once Examination department certifies that the student is eligible for Provisional certificate for Concluding Ceremony, he is eligible to apply for security refund. A link of “Security Deposit Claim” is available on the home page of the students’ Amizone. Students can apply for security refund by filling in the security deposit claim form with the options for mode of refund (DD/Electronic transfer) and the beneficiary. They are allotted with the claim number after they completely filled this

Category 2

• Students who are not eligible for Provisional certificate during Concluding Ceremony submit their Security Deposit Claim Form once the final semester examination result is declared and the student has successfully completed the programme for award of the

Category 3

• If a student has failed in a programme after declaration of final semester result / special supplementary examination, his/her case will not be cleared by Examination.The security deposit will only be processed after the student has cleared the entire back papers during extended period of n+1+1 or n+1+2 and meets passing

Category 4

Student who fails to clear the programme for whatsoever be the reason, even in the extended period, can also apply for refund of security deposit.

1. The status of Dues/No Dues shall be updated against each student under “No dues details” head for which HoD is the approving

• Approving Authority: The approving authority for following departments will be responsible for No-Dues for the students:

S.No	Department	Approving Authority	Remarks / Requirements
a)	Examination (for updating the status of passing the programme)	Asst. CoE/Jt. CoE
b)	Academics (Lab, Department Library/book bank, CRC, Sangathan kit etc)	Director/HOI/HOD
c)	Campus Library	Director-Library Services
d)	IT (ID card, lab consumables etc)	Asst. VP
e)	Administration (penalties for Class furniture breakage etc)	Assistant Director (Maintenance)
f)	Hostels	Director

If there is any amount due, the amount for concerned departments is entered with the remarks by the approving officer.

1. In case of any dues, the status of same will be visible to students on Amizone and the due amount will be adjusted from his security deposit. It will be mentioned on the No Dues status form
2. The Hostel No Dues will only be applicable for
3. Within one week of submission of ‘Security Deposit Claim Form’, all the departments are require to clear the No Dues status. The No Dues status of all the departments will be available to the Accounts

• Once all the departments have given ‘No Dues’ to a student. The Accounts Department will process the refund of security deposit after deducted the outstanding dues from student, if
• Based on the Dues/No dues status, Accounts can make the refund and update the status of refund on fee

1. Accounts need to clear the status of refund within one week after receipt of ‘No Dues’ of all other departments for a
2. The University will process the security refund request for a student once the full semester/programme fees and any other indebtedness to the University are paid in
3. Refund Cheques / wire transfer are made payable to the student only. Therefore, students are required to provide complete bank details, address etc.